- How To Download Outlook On Mac
- Clean Up Tool For Outlook On Mac
- Outlook Clean Up Conversation Tool
- Clean Up Email Outlook
How to Use the Chrome Cleanup Tool on Mac. Chrome for macOS doesn't offer the Cleanup tool feature. However, you can remove unwanted programs from your Mac manually by navigating to the Applications folder in Finder and moving unwanted programs to the trash. Outlook is a great program to use to check email on your Mac, especially if you're not a fan of Apple Mail. But its recent contacts list can get clogged with old addresses, which then will try to autofill when you're composing a message. The Clean Up folder (and subfolder) commands will clean up all threads in a folder (and subfolders, if that option was selected), while clean up conversation will remove the older messages from the selected thread. Clean Up will not remove duplicate messages.
Outlook for Mac accounts connected to Exchange may sometimes get error messages stating that their Exchange mailbox is full. And IT support team may have to ask the email client users to delete unnecessary emails and attachments or to archive their mailbox data. Here, we will go through the causes of this issue and the ways to deal with it.
Why is the Exchange Mailbox Full?
An Exchange-connected user mailbox cannot accommodate more messages than the mailbox quota allocated by the Exchange administrator for it. The prominent reasons for the filling of Exchange mailbox are duplicate items, large-sized emails, and their attachments. The consequences of a bulky Exchange mailbox are corrupted database files, downtime, slow performance, or data loss in severe conditions.
These effects are undesirable, and so, users will have to reduce their mailbox size from the Outlook for Mac email client itself. Deleting unwanted emails and separating attachments from mails can help to some extent. However, a better approach would be to archive the old Outlook for Mac mailbox data and retain only the recent and most relevant items in the mailbox. Let us see how you can check the size of your Outlook for Mac mailbox folders and archive their items.
Instant Solution
Get Kernel for OLM to PST Converter, an automated tool to backup your important Outlook for Mac user data, including emails, attachments, calendars, etc. to Outlook PST.
How to Check the Size of Mailbox Folders in Outlook for Mac?
In Outlook for Mac, users don’t have the facility to check the size of the entire mailbox. They have to do it individually for each folder. For this, right-click the folder, select Folder Properties, and go to the Storage tab on the Folder Properties dialogue box. Here one can view the size of the folder as well as the sizes of its subfolders.
How to Archive Outlook for Mac Mailbox Folder Data?
The method for archiving folders in Outlook for Mac is given below:
- Begin by choosing one or more messages to archive.
- From the top ribbon, select Archive.
- Click on Continue on the prompt (this will let you create a new archive folder).
- Now, to set archiving rules, go to Tools and select Rules, further select Edit Rules.
- Then select Exchange from the left menu pane, then click on ‘+’ to add a new rule.
- Assign a Rule name and specify the required conditions. Then click on OK to save the rule.
- To apply the rule to a folder, select all its emails and click Message > Rules > Apply > Select Rule.
How to Backup OLM Files in PST?
Many OLM users may want to backup their OLM files as PST files. By doing so, they can access their emails in MS Outlook (Windows environment). The process is given below:
- Launch the Outlook for Mac application. Go to the Outlook menu and then click on Preferences.
- Follow Tools>Accounts.
- Click on the Add email account option.
- Start by signing in to your Gmail account so as to configure the IMAP email account.
- Then configure your Mac Outlook OLM file with the same Gmail account.
- Now, create a Gmail label and then start synchronizing the OLM file with IMAP
- Now, move all OLM file data to the IMAP account and then move OLM emails from IMAP mailbox to MS Outlook PST by configuring that IMAP account in the Outlook client application.
Also, you can opt for a third-party tool, Kernel for OLM to PST converter for the conversion of OLM files to PST. This tool helps you to convert OLM files to PST format. It helps migrate all Outlook for Mac items, including emails, attachments, calendars, etc., to the Windows environment. With this tool, you can also save Outlook for Mac emails to various destinations like Exchange Server, Office 365, Gmail, MBOX file (Apple Mail), etc. For the conversion, you just need to transfer your OLM files to a Windows system with Kernel for OLM to PST. After the conversion to PST, you can access the data in MS Outlook.
Conclusion
The blog was focused on the issues generated due to a bulky Exchange mailbox in Outlook for Mac. Some manual practices like archiving, data transfer, or backup are explained; for fully automatic conversion of OLM files to PST, a smart solution is introduced in the end.
More Information
Is your Outlook Mailbox cluttered? Or do you experience Outlook Mailbox issues foe to excess cache or overused storage space? We’ve got you covered.
It is essential to keep your Outlook Mailbox clean. A cluttered inbox makes it difficult for you to identify important emails quickly.
How To Download Outlook On Mac
Also, you might miss essential emails when you receive them. This can be not very nice primarily if you use your Outlook Mailbox for business purposes.
Not to mention, excess Outlook cache can also slow down your mailbox and cause several issues.
Nevertheless, if your Outlook mailbox is cluttered, there is one thing you can do – clean it up.
Without further ado, let’s show you simple tips and tricks for cleaning up your Outlook Mailbox.
5 Steps total
Step 1: Delete Trash Mails
Deleted emails are moved to the trash folder. Although they are not in your inbox, they still retain space in your mailbox until after 30 days. However, you can delete these emails to clean your mailbox since you no longer need them.
Here’s how:
● Launch ‘MS Outlook.’
● Click on ‘File.’
● Select ‘Info.’
● Click on ‘Cleanup Tools’
● Click on ‘Empty Deleted Items Folder’
Note: By applying these steps, all emails and other previously deleted files will be completely removed from your Outlook mailbox.
Step 2: Use Mailbox Cleanup Tool
The Mailbox Cleanup tool is a built-in cleanup tool on MS Outlook that completely clears unwanted files and emails.
Here’s how to use the Mailbox Cleanup tool:
● Click on the ‘File’ from the outlook menu
● Click on ‘Tools.’
● Click on ‘Mailbox Cleanup.’
● Select your preferred options
● Then, select ‘Run.’
● Wait for the cleanup process to be complete
Note: This tool will clean up your mailbox based on your preferred options.
Step 3: Delete Large Mails/Files
To keep your mailbox clean, you should delete large mails and files. Besides, large emails and files can affect the performance of Outlook, thereby making it run slowly.
Clean Up Tool For Outlook On Mac
You can search for the “Large Mail” folder and access all large mails and files contained in your mailbox. From there, you can start the deletion process.
In some cases, the “Large Mail” folder may not exist; you will need to create it yourself. To do these, follow the steps below:
● Launch MS Outlook
● Navigate to the Folder Pane
● Right-click on ‘Search Folders’
● Select ‘New Search Folder’
● Select ‘Large Mail’
● Set the large mail file size (e.g., 2MB, 3MB)
● Then, click on ‘Finish’.
Note: MS Outlook will sort mails according to the stipulated size and include them in the Large Mail folder.
Step 4: Group Mails in Folders
You can clean up your Outlook Mailbox by grouping mails in various folders. By default, MS Outlook generates folders like inbox, outbox, sent, and draft. However, you can create more folders and move specific emails and files to a related folder.
Here’s how to create a mail folder in Outlook:
Outlook Clean Up Conversation Tool
● Launch ‘Outlook.’
● Right-click on the ‘Folders List.’
● Click on the ‘Add folder’ menu.
● Enter the folder name
● Click ‘Enter.’
This will add a new folder to your folder list. Also, you can create as many folders as you want.
Clean Up Email Outlook
If you receive a mail and you want to move it from your inbox to any of the created folders, you should follow the steps below:
● Click on the mail
● From the Outlook ribbon, click on ‘Move.’
● Select the destination folder from the list of folders (If not listed, click on Other Folder to locate it)
● Click ‘OK.’
Step 5: Use Stellar Toolkit for Outlook
Stellar Toolkit for Outlook is an 8-in-1 software suite that is applicable for cleaning up Outlook mailboxes. It is an ideal software suite for MS Outlook users due to its fully-featured tools.
Here’s what to expect with Stellar Toolkit for Outlook
● MS Outlook Mailbox clean up (junk and duplicate emails removal)
● Repair of corrupt Outlook PST file
● OST-to-PST file conversion
● Multiple PST file merge
● PST file Splitter
● PST file password recovery
● Email and Outlook data recovery
Furthermore, Stellar Toolkit for Outlook supports Microsoft Office versions from 2003 to the latest version. Interestingly, it also connects to Office 365. For more details:
https://www.stellarinfo.com/email-tools/outlook-toolkit.php
Any tips we mentioned above are ideal for cleaning up your Outlook Mailbox. This will enable you to run your mundane email management tasks without running into issues.
Conversely, you can make use of Stellar Toolkit for Outlook for a streamlined mailbox cleaning process. This automated tool will save you time, effort, and also produces a better result.